Features and Functions of Virtual Data Room

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   26/10/2017

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   Features and Functions of Virtual Data Room

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   While VDRs are typically associated with M&A due diligence, they can also be used for almost any data sharing process which requires a company to share confidential information outside its firewall. VDRs can be used to facilitate sharing documents to facilitate an IPO or to raise funds from limited partners. They accomplish this by automating the process and enhancing communication.

   Contrary to their predecessors which required companies to deliver physical documents to reviewers virtual data rooms permit users to access and review documentation on-demand. This will not only speed up the review process, but also ensures that confidential business documents are only seen by authorized parties. It also eliminates the possibility of a security breach and compliancy violations.

   For instance, a VDR can provide granular user activity tracking for each of the documents in the room including who accessed which document and at what time. This feature is useful in conducting security audits because it will show that only a particular set of people have seen sensitive business documents. It can also be useful for M&A due diligence because it provides a clearer picture of interest levels and can help companies determine the types of documents that are most appealing to bidders and investors.

   When choosing a VDR make sure you choose one that provides customizable reports and real-time analytics to give administrators the insight they require. It should be easy to use on any device and provide a seamless experience for multiple users.

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